LABOUR CONDITIONS OF FREELANCE EMPLOYMENT FROM JANUARY 2005 ONWARDS

All conditions are subject to agreement by our clients and our principal contract with them. In this regard ORBITAL reserve the right to vary rates and conditions from job to job. ORBITAL may also offer an all-in fee for any work undertaken particularly when the engagement is over an extended period of time. We will do our best to advise of any variations to freelancers prior to the start of the job but freelancers should still ask if there are any variations to these guidelines when booked to work for us.

EMPLOYMENT

Health and Safety Policy
It is a fundamental condition of working for ORBITAL, for both full time and freelance labour, that our Health and Safety Policy and any other policies applying to buildings in which we work, are fully adopted by all personnel. A copy of our policy is posted at our premises and a personal copy is available to each person working for the Company.

Insurance
We advise all Freelancers that it is an important condition of acceptance of work for ORBITAL that they have appropriate professional, personal and public liability insurance cover in place at all times. ORBITAL will require a copy of each Freelancers policy certificate to be kept on file.

Inland Revenue
All freelancers must be properly registered with the Inland Revenue, and in accepting work from ORBITAL undertake to make all statutory tax, national insurance and other declarations on their own behalf.

Tools
Freelancers are advised that they are expected to come to work equipped with an adequate tool kit, good enough for them to carry out the work they are contracted to do. ORBITAL are not responsible for any loss of tools on-site or at Acre Lane.

Invoicing
When invoicing ORBITAL, freelancers must quote the order number given to them on booking. Any expenses claimed on invoices must be supported by proof of purchase (such as cash till receipts, train tickets, the actual charge receipt or a photocopy of the proof of purchase/cost). Failure of invoices to include the above detail may result in a delay in payment. Invoices must also provide the supplier’s National Insurance Number and Schedule D Number. Those registered for VAT must additionally state their VAT number.

Overnight and Over 16 hours
For work on any day where it is expected to include overnight and/or more than 16 hours continuous work ORBITAL will endeavour to pre arrange additional payments from our client.

Travel Days
For travel days of less than 5 hours, the daily rate and per diems will be paid and charged at 50%

Short Hour Days
For work for less than 5 hours in a day (that takes place WITHIN the M25 only) the daily rate and per diems will be paid and charged at 50%

Work Clothing
In keeping with our company image we require our freelancers to be smart and cleanly presented in appropriate dress for the work we are asking them to do. ORBITAL branded clothing should be worn at all times whilst on site, unless our client has stipulated otherwise / our client provides alternative clothing.

Certain jobs will require the freelancer to work in their own supplied appropriate "business" suit & tie.

Certain jobs will require specific H&S clothing to be worn. In these instances ORBITAL will be responsible only to supply Reflective Jackets as required. The freelancer is to supply other items, including Steel Toe Capped Boots, Hard Hats and Face Masks when required. The office can offer guidance in how to obtain these items if needed.

These clothing requests will be passed on at time of booking. If you do not possess appropriate ORBITAL branded clothing please contact the office in advance of starting the job. On no account should clothing baring other company / other client logos be worn. We consider these requirements will be met on acceptance of the work.

EXPENSES

United Kingdom (within M25)
ORBITAL will not pay for or provide food, travel or other expenses for work taking place within M25, EXCEPT when at the discretion of the ORBITAL Head of Department.

Freelancers who wish to be considered for work within the M25 are expected to pay for their own transport to and from their home, regardless of where they live.

United Kingdom (outside M25)
We will endeavour to negotiate a per diem payment of £35 with our clients for work outside M25. This will be paid for each full day's attendance on-site or at 50% for half days.

However, in all cases per diems, if any, will be paid at the rate agreed with the client and freelancers should enquire about this detail when accepting a contract with us. Per diems will be paid on receipt of an appropriate invoice. ORBITAL do not provide cash per diems.

Foreign
We will endeavour to negotiate a suitable per diem payment from our clients for each full day's attendance on site abroad. In all cases foreign per diems, if any, will be paid at the rate agreed with the client and freelancers should enquire about this detail when accepting a contract with us. Per diems will be paid on receipt of an appropriate invoice. ORBITAL do not provide a foreign currency per diem.

ACCOMMODATION
ORBITAL or our client will endeavour to provide or pay for overnight accommodation with breakfast for work outside the M25. ORBITAL will not be responsible for paying any other hotel extras (food, drink, telephone, laundry, video entertainment, etc) incurred by freelancers.

TRAVEL EXPENSES
ORBITAL will reimburse travel expenses under the following arrangements, providing the authenticated receipts are attached to the invoice.

ORBITAL expects all freelancers to achieve the most beneficial commercial costs to us when acting on our behalf, as appropriate in the circumstances. In view of this we ask that all freelancers ensure they choose the cheapest reasonable expense option in every circumstance.

Train
We will pay the actual cost of the train ticket from London to the venue. Under no circumstance will we pay for any travel more expensive than a Standard Class rail ticket. In the event that the only travel option available has a cost in excess of this amount, our agreement and that of our client will be needed prior to booking. Full use should be made of any currently available cheaper ticket offer from the train operator.

Car
If freelancers choose to use their own means of transport we will reimburse mileage up to a maximum payment equivalent to Standard Class return rail ticket from London (see above). We shall not however be liable in this instance for any parking charges at any venue, train station or airport.

If we ask a freelancer to use his or her own car to transport full time ORBITAL employees and / or our equipment we will pay the actual mileage from Central London to the venue. The mileage rate used to calculate the cost will be £0-40 per mile. In these circumstances we will also reimburse reasonable parking charges incurred.

Aeroplane
All air travel shall be agreed with us and our clients in advance and except in very exceptional circumstances shall be booked by us or our client.

Taxis
We will pay actual taxi costs to and from the venue/hotel, and the airport or station of the city the venue is in. We do not pay for taxis/transport to or from Heathrow / Gatwick / Stansted / Luton Airport or London Rail Stations, unless we have secured prior permission from our client. Hotel shuttle-bus services must be used when available.

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