i-Share Cup

Orbital ensures iShares cup runs without a hitch

When OC Events set out the 2008 circuit for the iShares Cup Extreme 40 Sailing Series their aim was to emulate and surpass the inaugural high-octane, competitive close-quarter racing the previous year. At the same time they wanted to provide an unforgettable VIP experience by creating a greater buzz both on and off the water for the thousands of spectators.

Showcasing top-level racing, the event attracts some of the world's best Olympic, round the world, America's Cup and solo sailors, who go head-to-head on open sea, picturesque lakes and restricted canals.

But aside from this visual spectacle, OC Events knew that from a media perspective this would require unimpeded ship-to-shore communication, UHF radio commentary and video feeds to the VIP suite.

At this years Event Show in January OC Events presented the challenge to Orbital Sounds director Tim Sherratt who was equal to the task.

The brief was to create a sound relay infrastructure at each location on the five-event circuit including Lugano (Switzerland), Skandia Cowes Week (UK), Amsterdam (The Netherlands), and new venues in Germany (Kiel) and France (Hyères).

In addition to the commentary to shore and crew inter-comms, Orbital Sound needed to fit out the VIP tent, provide sound reinforcement for the Saturday night DJ and the prize giving on the Sunday.

With the final event of the 2008 season in Amsterdam now complete, Sherratt was able to reflect on a programme that had gone without a hitch.

The idea is that all the racing should be held close to the land so that the spectators can watch, hear and interact with the crews, he said. At each location we put up FM antennae so that the commentary can be broadcast over FM from the commentators boat  as far offshore as 2km  via special high power radio mics and a portable mobile mast.

With Tim Sherratt himself project managing for Orbital, it was left to the companys project engineer Marek Tkacik to create each infrastructure single-handedly. This included carrying out a site survey at each location, undertaking a two-day build, with a half-day break-down at the end of the two-day event.

The work ranged from siting RF aerials, up to 30 pole-mounted weatherproof EV S200s along the shore and Bose Panarays in the VIP tent, occupied by sponsors, iShares, Omega, Champagne G H Mumm and Musto.

So how do the communication links work in practice? Armed with a Motorola GP340 VHF Marine Radio the commentators receive information from the race control, using their high powered UHF radio transmitters (either handheld or body pack); their commentary is transmitted back to the control area, where it is then distributed to all the spectator speakers along the shore line and to the guests in the VIP tents. The commentary is also sent via FM transmitter back to the commentators as a confidence monitor.

Sherratt says, We use Sennheiser SK50 body pack transmitters  which have been modified and and tuned to high power and Shure UR2 handheld radios. We also supply heavy duty headsets. The FM licenses were granted on a country-by-country basis.

In addition, all crew are armed with two-way Motorola GP340 VHF walkie talkies, combined with marine channel frequencies and linked to marine radios on the boats; these are all preprogrammed on the fly.

Said OC Events event co-ordinator, Stuart Whitman, Orbital Sound have been excellent throughout the series.

We approached them knowing what we wanted, and although we had a tight budget they were extemely flexible and very knowledgeable given the variables of each location and the different means of getting the sound out to the boat. But Marek managed it all superbly.

Stuart confirmed that the event was expanding year on year. Last year everything was all done on one channel and our radio was also used for comms. But this year, even for Cowes, Orbital put a radio mast up because it was important for our comms team to able to speak both to the boats and to the hospitality area.

Tim Sherratt responded, We were able to give OC Events the reassurance that we could take all the continuity off their shoulders within the audio domain. Despite the variable wind and weather conditions there were no comms or sound issues  and the client was delighted with the coverage we provided.

As a result of the events success, plans for the 2009 iShares Cup are already underway.