BASIC LABOUR CONDITIONS OF FREELANCE EMPLOYMENT FROM JANUARY 2021 ONWARDS
All conditions are subject to agreement by our clients and our principal contract with them. In this regard ORBITAL reserve the right to vary rates and conditions from job to job. ORBITAL may also offer an all-in fee for any work undertaken particularly when the engagement is over an extended period of time. We will do our best to advise of any variations to freelancers prior to the start of the job but freelancers should still ask if there are any variations to these guidelines when booked to work for us.
Health and Safety Policy
It is a fundamental condition of working for ORBITAL, for both full time and freelance labour, that our Health and Safety Policy and any other policies applying to buildings in which we work, are fully adopted by all personnel. A copy of our policy is posted at our premises and a personal copy is available to each person working for the Company.
COVID19 Prevention Policy
It is a fundamental condition of working for ORBITAL, for both full time and freelance labour, that our own, our client’s, and any venue’s COVID19 Policy are fully adhered to. These may change from-time-to-time but it is a fundamental requirement that all freelancers unreservedly adhere. All freelancers should check policies in advance and daily when on site.
We advise all Freelancers that it is an important condition of acceptance of work for ORBITAL that they have appropriate professional, personal, travel, medical and public liability insurance cover in place at all times whilst working for ORIBTAL and insurances must be operational in the territory of the place of work. Public liability insurance cover must be for a minimum of £5m UK Sterling. ORBITAL will require a copy of each Freelancers policy certificate to be kept on file and the freelancer agrees for ORBITAL to hold those data records.
All freelancers must be properly registered with the Inland Revenue, and in accepting work from ORBITAL undertake to make all statutory tax, national insurance and other declarations on their own behalf.
Freelancers are advised that they are expected to come to work equipped with an adequate tool kit, good enough for them to carry out the work they are contracted to do. ORBITAL are not responsible for any loss of tools or personnal possessions on-site or at Acre Lane.
When invoicing ORBITAL, freelancers must quote the order number given to them on booking. Invoices must also provide the supplier's National Insurance Number and Schedule D Number. Those registered for VAT must additionally state their VAT number.
Overnight and Over 16 hours
For work on any day where it is expected to include overnight and/or more than 16 hours continuous work ORBITAL will endeavour to pre arrange additional payments from our client.
For travel days any per diems rate offered will be at 50%.
In keeping with our company image we require our freelancers to be smart and cleanly presented in appropriate dress for the work we are asking them to do. ORBITAL branded clothing should be worn at all times whilst on site, unless our client has stipulated otherwise / our client provides alternative clothing. Specifically clothing bearing branding of other clients / suppliers must not be worn whilst under our employ.
Certain jobs will require the freelancer to work in their own supplied appropriate "business" suit & tie.
Certain jobs will require specific H&S clothing to be worn. In these instances ORBITAL will be responsible only to supply Reflective Jackets as required. The freelancer is to supply other items, including Steel Toe Capped Boots, Hard Hats and Face Masks when required. The office can offer guidance in how to obtain these items if needed.
These clothing requests will be passed on at time of booking. If you do not possess appropriate ORBITAL branded clothing please contact the office in advance of starting the job. On no account should clothing baring other company / other client logos be worn. We consider these requirements will be met on acceptance of the work.
Travel & Accommodation Costs
ORBITAL will not reimburse any travel or accommodation costs incurred unless pre-arranged via purchase order. Any expenses claimed on invoices must be supported by proof of purchase (such as cash till receipts, train tickets, the actual charge receipt or a photocopy of the proof of purchase/cost). Invoices must also provide the supplier's National Insurance Number and Schedule D Number. Those registered for VAT must additionally state their VAT number. All invoices must quote the order number given to them on booking.
From time to time ORBITAL may use photographs, anecdotes and names of contractors for publicity and security purposes and all Freelancers agree to unlimited use of this material.
All creative material be it generated in advance or onsite whilst under our employ, remains the sole copyright of ORBITAL.
Freelancers should not engage in any activity whilst under our employ which could result in adverse publicity to the business, or which would cause us to question your integrity, or prevents you from performing your duties/responsibilities to our satisfaction. When under the employ of ORBITAL you must be aware that your behaviour reflects on the Company image and the Company contractually reserves the right to take action against you if you do not comply with this provision.